For most small business owners, growing their company is a basic goal. And when you accomplish this goal, you're both excited and perhaps a little overwhelmed. If you have outgrown your current location, where will you go and how will it affect your business?
The key to a successful move to any new location - whether down the street or to another state - is planning and following through on that plan.
The following is a five-step checklist to help you do just that.
1. Meet With Staff
When you're relocating your business, communication is vital for a positive experience. You need to get everyone in the company on board, so be open and honest with them from the beginning. Set up regular meetings as early as six months before the big move, reducing the time between meetings as you get closer.
Listen to your staff's concerns about the move and encourage them to help brainstorm ways to solve problems. The more involved everyone is, the more invested they will feel in having a smooth transition.
2. Write Everything Down
Having a written plan may seem like overkill for a small business, but it ensures that things are done in a timely manner and that nothing is forgotten in the stress of the transition.
Create a timeline for the major steps (such as touring a new office space, leasing or buying it, setting up utilities, having clean-up days, and the final move). As boxes are packed, write down lists of what's in them and where they will be going.
Have the head of each department or team create a checklist for their area and make sure they give you a copy. Then, meet on a one-on-one basis to ensure that they are keeping up on their checklists.
3. Purge Stuff
The less you have to move, the less it will cost and the easier it will be. So, long before moving day, instruct employees to start purging older or unused items from their work areas. This could be anything from old computers to extra cords to inventory that isn't selling.
Donating unneeded items can benefit your company as a tax deduction, so this should be a key way to get rid of things you don't need. However, don't be afraid to destroy or throw out items. Bring in a shredding service to destroy old records or documents. You may even want to rent a dumpster that everyone has access to as they clean out company property.
4. Set Up the New Office
As you clear out the old office, start setting up the new one. Print out some postcard flyers to mail to established vendors and clients informing them of the change in address. Have new phones set up if necessary, and set up forwarding to your current location.
To keep business humming, it's a good idea to have someone who can take charge of setting up the necessities in the new space - such as telephone service, internet connections, a reception area, and other basic utilities - before you arrive. This ensures that customers and vendors see a seamless transition.
5. Hire Help
Moving your business while also running it can get very stressful. Therefore, hiring professional help for the move is a good idea. A qualified moving company can help organize and pack your boxes to ensure that everything arrives safely and is placed in its proper location.
Work with the moving service as soon as possible so that they can prepare an appropriate timetable, know about any special packing needs, and have sufficient movers to get everything done as efficiently as possible.
Following these steps will undoubtedly help you get off on the right foot with your new location. That way, you can face this challenging time with less stress and more confidence. Contact our team at Bos Moving & Service Inc to begin planning your commercial move today.